Whenever the terms defined hereunder are used in Terms of Participation, they should be understood as follows:
ML in PL Conference – a conference carried out by the Organizer from 26 to 29 of October 2023 at the Copernicus Science Centre, on 29 October at the Faculty of Mathematics and Information Sciences of the Warsaw University of Technology, and on 26 October at another facility designated by the Organiser.
Organizer – PL in ML Association, Aleksandra Kraushara 1A/24 street, Warszawa 02-505 KRS: 0000754960, REGON: 381658081, NIP: 1182183164.
Conference - a series of Lectures conducted by experts in the field of ML in PL Conference topics, described at https://conference2023.mlinpl.org.
Registration Form – Internet registration form available on the Conference website on 11 September which is submitted by the Candidate in order to qualify for the Conference.
Conference Pass - a ticket sent as a pdf file to the e-mail addresses of the Participants, confirming the right to participate in the Conference.
Committee – a group of organizers of the Conference and the Workshops indicated on the Conference website at https://conference2023.mlinpl.org and other members of the personnel of the Organizer.
Early Bird Period – the period from 1 August to 1 September, with results presented on 4 September and the deadline for purchase of a lower Conference Pass price until 10 September.
Standard Period – the period from 11 September, during which the Candidates can register for the Conference through the Registration Form.
Candidate – a natural person who submitted the Registration Form in order to qualify to the Conference .
Participant – a natural person who received the decision on qualification for the Conference, made payments for participation in the Conference and received confirmation of participation in a Conference as a Participant.
Lecture – a specific lecture being part of the Conference.
§ 2. CONDITIONS FOR PARTICIPATION IN THE CONFERENCE. REGISTRATION FOR LECTURES
GENERAL CONDITIONS OF REGISTRATION FOR THE CONFERENCE
The conditions for participation in the PL in ML Conference are:
application for participation in the Conference in the form of filling in the Registration Form or Workshop Registration Form;
making a payment to the Organizer as specified below, unless regulated otherwise;
acceptance of the provisions of these Terms of Participation by the Candidate (the fact of making a payment for participation in the Conference or Workshop will mean acceptance of the provisions of these Terms of Participation).
Persons under 18 years of age:
may be allowed to participate in the Conference after their prior verification by the Organizer (only with the consent of a legal guardian). Please contact us in advance by e-mail: contact@conference.mlinpl.org;
solely under the supervision of adults. The Organizer reserves the right to postpone the above term.
In order to enter the Conference or Workshops, the Participant or Workshop Participant is obliged to present the Conference Pass or Workshop Pass to the member of Organizer’s personnel together with the Participant’s ID, confirming his identity.
CONDITIONS FOR EARLY BIRD REGISTRATION
For Early Bird Period registration, the qualification of a Candidate to participate in the Conference will depend on the evaluation of Registration Form by the Committee. The Committee will take into account when evaluating the Candidate’s answers in particular:
the Candidate’s previous experience with topics discussed during the Conference;
the reasons for applying for the Conference;
the industry in which the Candidate works.
After 7 days, but no later than one month after the end of the Early Bird Period, the Organizer will send Candidates an e-mail message containing the following information:
the decision as to the qualification of the Candidate for the Conference;
instructions as to the method of making the payment necessary to qualify the Candidate as a Participant in the Conference.
For the Early Bird Period, Candidates who have received a positive evaluation of the Committee, in order to participate in the Conference as Participants, shall pay a fee for the Conference until 10 September after receiving information about the positive evaluation of the Committee or else they shall lose their right to participate in the Conference based on an application submitted during the Early Bird Period.
After successful finalizing of the payment, the Organizer will send to the Participant an e-mail message containing the Conference Pass.
The Organizer is not obliged to inform the Candidate of the reasons for the rejection of his application.
CONDITIONS FOR REGISTRATION IN THE STANDARD PERIOD
For the Standard Period, the qualification of a Candidate for a Conference will depend on the order of submission of the Registration Form together with making a payment (first come-first served).
After submission of the Registration Form and finalizing the payment, the Organizer will send Candidates an e-mail message containing the Conference Pass under the condition that the Candidate managed to pay the fee before other Candidates.
If the maximum number of Participants is reached, the Organiser will inform about the completion of the Standard Period registration in particular by placing an announcement on the website https://conference2023.mlinpl.org and by closing the possibility of submission of the Registration Form.
REGISTRATION FOR THE LECTURES
The Organizer will enable Participants to sign up for specific Lectures presented during the Conference. Registration for the lectures will take place through the website - https://conference2023.mlinpl.org.
For safety reasons, the Organizer shall determine internally the maximum number of Participants at a given Lecture.
The possibility of taking part in a given Lecture will depend on the order of online applications for a given Lecture (first come-first served).
Due to the limited number of Lecture participants, the Organizer does not guarantee the possibility of taking part in a specific Lecture.
§ 3. PAYMENTS
The amount of fee for Candidates registering to the Conference and Workshops is going to be presented on the website at the https://conference2023.mlinpl.org address.
The amount of fee will differ depending on: the date of submitting the Registration Form (Early Bird Period, Regular Period), whether the Candidate is a student or not and whether he is willing to participate in a Conference or the Workshops.
For the avoidance of doubts, ‘student’ shall be understood as a person who possesses (a) for students from Poland - a valid student ID card, issued as specified by the Minister of National Education (MEN-I/1 or MEN-I/2 or MEN-I/50/2, MEN-I/50a/2 or MEN-I/50b/2) or the Minister of Culture and National Heritage (ART/100 or ART/102); and (b) for foreign students - a valid ISIC (International Student Identity Card) for a given calendar year.
The Candidate shall pay the fee due to Organizer to the bank account indicated in the e-mail sent by the Organizer or by other electronical means indicated by the Organizer (e.g. PayU or PayPal).
§ 4. THE SCOPE OF ORGANIZER’S SERVICES
The fee for participation in the Conference includes:
the right to attend lectures in accordance with the Terms of Participation;
a hot meal served on each day of the Conference;
the provision of snacks and hot drinks during coffee breaks taking place on each day of the Conference.
The fee for participation in the Workshops includes:
the right to Participate in the Workshops in accordance with the Terms of Participation;
a hot meal served on the day of the Workshops;
the provision of snacks and hot drinks during coffee breaks taking place during the day of Workshops.
During the Conference, the Organizer may conduct photo sessions and film the Conference for the purposes of broadcasting in the mass media (television, radio, Internet, press) or for the purposes of documentation, promotion, advertising of the Organizer and other persons indicated by the Organizer.
Through the participation in the Conference the Participant consents to recording, use and/or dissemination by the Organizer and its affiliates of the image/voice/statement of each Participant in all promotional and marketing materials without time and territorial limitations.
The aforementioned consent shall mean that photographs, films or recordings taken during the Conference may be placed on the website of the Conference or another website managed by the Organizer and used in promotional materials, also distributed for this purpose by means of a vision or sound. The Participant hereby waives all claims (existing and future), including remuneration against the Organizer, for the use of their image/voice/statement for the purposes specified in these Terms of Participation.
The provisions of point 9 are to be applied accordingly to the Workshop Participants.
§ 6. THE CONDITIONS FOR PARTICIPATION OF SPEAKERS
The conditions of qualification of speakers for the Conference are regulated in separate regulations entitled Call for Contributions – rules.
§ 7. PRIVACY POLICY
The rules of personal data processing within the scope of these Terms of Participation and using the services of the Organizer are regulated in a separate document entitled Privacy Policy.
§ 8. RIGHT TO COMPLAIN. WITHDRAWAL OF THE AGREEMENT
The participant has the right to complain about the services provided by the Organizer. The complaint should be submitted by e-mail to the e-mail address contact@conference.mlinpl.org, or in writing to the address indicated in point 1.1.
The complaint application should contain the Participant’s data (name, surname, contact phone number, return address) and description of the service being complained about. The complaint will be considered within 14 days from the date of its receipt and the information will be sent to the address given in the complaint application.
In accordance with Article 38 point 12 of the Act of 30 May 2014 on Consumer Rights, the Participant who is a consumer has no right to withdraw from the contract concluded on basis of these Terms of Participation.
The provisions of point 9 are to be applied accordingly to the Workshop Participants.
§ 9. FINAL PROVISIONS
The Organizer is not responsible for the Participants’ and Workshops Participants belongings that may be lost, damaged or stolen during the Conference and Workshops.
The agreement with the Candidate is concluded at the moment of becoming the Participant or Workshop Participant and lasts until the end of the last event of the ML in PL Conference.
Any disputes that may arise from participation in the ML in PL Conference will be resolved by the court competent for the seat of the Organizer.